RECEPTIONIST / TELEPHONIST
Brand house

 

DESCRIPTION

Job Purpose The role of the job incumbent will be to handle both incoming and outgoing calls and ensure that the reception area is clean and tidy.

 

Main Responsibilities

  • Assist walk-in customers
  • Monitor schedule of meeting rooms and ensure their cleanliness throughout the day
  • Identify and follow-up maintenance issues as and when required
  • Handle complaints effectively
  • Perform other administrative duties as directed
Profile
  • Minimum School Certificate
  • At least 2 years’ experience in a similar position
  • Good communication skills – Verbal and Written
  • Good organisation skills
  • Courteous but firm when dealing with difficult customers
  • Outgoing Personality
  • Conversant with MS office
Benefits
  • Health and Pension schemes
  • 24hr Personal Accident Cover
  • Staff Happiness Programs
  • Company Doctor
  • Incentives
  • Staff DiscountClosing 07/12/2017


R​e​c​e​p​t​i​o​n​i​s​t​
AQUARELLE CLOTHING LIMITED

DESCRIPTION

We are looking for a receptionist for our factory at Grand Bois
We are looking for a receptionist with very good communication skills.

Her main deliverables will be to:

  • Do announcement in Factory
  • Receive and Transfer Calls
  • Personal Secretary tasks for the Factory Manager and the Head of OperationsClosing 14/12/2017

 

Garabato Management Co ltd
Company Secretary

DESCRIPTION

Company Secretary at Le Morne

Administrative and secretarial job:

Reservation helpdesk

Phone calls

Bookings

Legal paper work handling

Any other dutties assign by Directors related to the company.

Responsible Person

Previous experience in same possition

Relevant recommendation letters

Keen to grow in a professional enviroment.

Internation company inside of Hospitality Sector.

Please take note that the job is at Le Morne, Black River.


Alentaris Recruitment Ltd

SECRETARY/RECEPTIONIST

DESCRIPTION

Our Client is seeking to recruit a Secretary/Receptionist for its operations. The candidate will need to provide secretarial service to Directors and act as receptionist for the office.

Responsibilities:

. Operating main switchboard, answering and relaying calls/messages and making appointments

. Work closely with Directors for preparation of minutes, agendas and resolutions

. Preparation of files and agendas for Board Meetings

. Dealing with public and visitors at reception, receipting invoices and couriers

. Document preparation including photocopying and binding

. Undertaking any other tasks as may be required to meet the needs of the business

Profile:

. Good A Level + 1st year completion or studying ICSA + Computer Literate

. Sound knowledge of Microsoft Word, Excel, Powerpoint and Outlook

. Friendly, polite, team player and professional attitude

. Positive attitude and adaptable to change

. Strong organisational, time management and prioritising skills

. Ability to build and maintain good working relations with team members

 

LEGAL SECRETARY

DESCRIPTION

Our Client is seeking to recruit a Legal Secretary for its operation. The Legal Secretary works in law offices and performs secretarial tasks that are specific to the law field: writing legal documents, such as summonses, motions, subpoenas etc, conduction research and reading legal articles.

Responsibilities:

. Welcomes guests and clients by greeting them in person or on the telephone, answering or directing inquiries.

. Perform secretarial tasks that are specific to the law field.

. Conducting research and reading legal articles.

. To maintain attorney calendar by planning and scheduling meeting.

. To represents attorney by communicating and obtaining information.

. To maintain client confidence by keeping client/attorney information confidential.

. Updates job knowledge by participation in educational opportunities.

. To ensure all files are completed and properly maintained and to remind related parties of statutory dates.

. To coach and train new joiners about court/company etiquettes and proceedings

. To perform any cognate duties relative to this position.

Profile:

. A level Certificate and ideally someone studying law on a part basis.

. At least 3 years’ experience in a similar role.

. Ability to work independently.

. Works closely with the attorney.

. Outstanding time management and typing.

. Knowledge of the relevant jurisdiction legal processes.

. Strong listening and communication skills.

. Strong organizational skills.

. Good team players.

. Ability to deal with simultaneous tasks/projects.

. Ability to handle demanding and difficult stakeholders.

. Meticulous and detail oriented.

 

PROJECT/ADMIN SECRETARY

DESCRIPTION

Our Client is seeking to recruit a Project/Admin Secretary for its operations to provide administrative, marketing and project related support.

Responsibilities:

. Administrative Support:  Typing, compiling documents, order processing, filing/archiving, data capture, processing leave, expense claims, time sheets etc. booking travel and accommodation

. Financial Support   Invoicing, debtor management, monitoring project control measures

. Marketing Support  Tender compiling and submissions

. Reception  Back up support as required

Profile:

. Minimum 3 – 4 years relevant experience

. Experience working in a consulting/contracting environment could be an advantage

. Proactive, positive, self motivated

. Willing and supportive, hard working and dedicated

. Well organised

. Excellent communication skills (written and verbal)

. Attention to detail/Quality Orientation and good time management

. Proficient in MS Office suite and good numeracy skills

. Basic accounting experience and valid driving licence would be an advantage

. Experience in Consulting Engineering/Construction

. Experience in compiling tenders

ADECCO MAURITIUS
RECEPTIONIST

DESCRIPTION

Adecco is an International HR and Consultancy firm. Our client, a service excellence company, is looking for a Receptionist.

 

Our client, a service excellence company, is looking for a Receptionist.

The successful candidate will provide administrative support across the organization and will handle the flow of people through the business. To ensure that all responsibilities are completed accurately and delivered with high quality and in a timely manner.

Main responsibilities:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Maintain security by following procedures and controlling access (monitor logbook, etc.)
  • Provide administrative and clerical support to Departments as required – filing, photocopying, collating, emailing etc…
  • Any other reasonable request.

Qualification:

  • HSC
  • Proven working experience in a front office position handling receptionist or related responsibilities

Candidate profile:

  • Proficient with Microsoft Office Suite;
  • Professional appearance and positive attitude;
  • Solid communication skills both written and verbal in English and French;
  • Ability to be resourceful and proactive in dealing with issues that may arise;
  • Ability to organize, multitask, prioritize and work under pressure.

Administrative Assistant

DESCRIPTION

Adecco is an International HR and Consultancy firm. Our client, in the leisure sector, is looking for an Administrative Assistant.

Our client, in the leisure sector, is looking for an Administrative Assistant.

The Administrative Assistant will be responsible to assist the Admin and HR Executive and the Management team in all administrative duties related to the Group.  Ensure that clients, internal and external stakeholders of the Group are greeted properly (over the phone and face-to-face) and that all requests are transmitted promptly.

Main responsibilities:

  • Screen phone calls, enquiries and requests, and handling them in an appropriate manner.
  • Greet all visitors with politeness and courtesy and attend to requests promptly.
  • Manage appointments and meetings for the management and staff.
  • Ensure that the reception area is well maintained and clean at all times.
  • Assist in all administrative duties as may be requested.
  • Transmit the shopping centre tenants’ requests to the Head of Mall and Leisure or to the relevant staff.
  • Ensure the dispatching and tracking of documents in a timely manner.
  • Record all receiving documents / files and distribute them to the relevant staff in time.
  • Ensuring that equipment such as telephone, printers, fax machine, etc. are working properly at all times.
  • Liaise with suppliers and prepare Purchase Orders.
  • Assist in printing and filing of documents as per instructions.
  • Ensure that stock of day-to-day usage items is available for employees such as stationery, kitchen supplies.
  • Maintain cleanliness of meeting rooms and ensure refreshment is available.
  • Any other duties as may be assigned.

Qualification:

  • Minimum HSC
  • At least 1 years’ experience as receptionist and 2 years’ in administration.

Candidate profile:

  • Fluent in English and French both written and oral;
  • Proficient in Microsoft Office (Word and Excel);
  • Politeness;
  • Customer Satisfaction;
  • Timeliness;
  • Proactive.

Closing 19/11/2017

PA / ADMINISTRATIVE SUPERVISOR

 

DESCRIPTION

Adecco is an International HR and Consultancy firm. Our client, in the shipping and logistic sector, is looking for a PA / Administrative Supervisor.

Our client, in the shipping and logistic sector, is looking for a PA / Administrative Supervisor.

Reporting to the Managing Director, the successful candidate will be responsible to implement, review, optimize procedures related to administration’s scope.

Main responsibilities:

Administration Supervisor

  • Manage Receptionist and Office Attendant;
  • Take charge of all office administration tasks (stationery, maintenance, lease, plants, grocery,
  • archives…);
  • Manage Office Suppliers’ contracts (negotiate in best company interest);
  • Organize attendance, recording of mails, ships’ mails, emails, phone calls…;
  • Manage filing of all Administration related documents;
  • Manage Company’s vehicles.

Personal Assistant

  • Acts as secretary to meeting and prepares minutes accordingly;
  • Prepare all reports as requested by General Manager;
  • Handle/Manage General Manager Planning;
  • Handle the planning and preparing conferences & other events;
  • Manage Travel arrangements for General Manager/Employees and overseas visitors (Invitation letters, Visa, Certificates, Vaccination, safety…)
  • Ensure Compliance to Group Systems, Procedures, Policies;
  • Communicates with Principals, customers & suppliers as may be required by the General Manager;
  • Elaborate, prepare and communicate announcements/instructions as may be required by General Manager.

Additional general areas:

  • Attends to issues regarding insurance/pension and Medicare of employees;
  • Administrative support to HR function (Leave management, Employee file management,…)
  • Monitor attendance of staff & keeping records as may be required by General Manager;
  • Follows Health and Safety Policies and Procedures as well as company’s Quality Policies and Procedures;
  • Drive Administration within Indian Ocean Cluster through best practice Sharing, Remote Training;
  • Act as entry point for External Contact within Indian Ocean Cluster;
  • Carries out other related duties as may be assigned by the Managing Director or his representative.

Objectives:

  • Achieve optimum productivity while keeping costs to a minimum;
  • Protect and enhance the image of the Group towards customers, suppliers and authorities;
  • Ensure all administrative systems are implemented and used at optimum level and identify and pursue opportunities for developing better and more efficient working procedures;
  • Actively train and develop team members in coordination with HR and General Manager.

Qualification:

  • HSC and Diploma or Equivalent.
  • At least 3 years of experience in a similar post.

Candidate profile:

  • Microsoft Office – Advanced user level
  • Have innovative approach
  • Good knowledge of IT tools
  • Leadership skills
    French/English speaking

Closing 17/11/2017

Visit : https://www.myjob.mu/